Practical Steps in Working with MS PowerPoint

Are you looking for where to get A-Z tutorials on how to do a powerpoint presentation step by step? Go no further, We got you covered, but before we go into details, let's first of all know what Ms PowerPoint is and its functions. Microsoft PowerPoint is an electronic presentation package that aids people to present a speech using a group of slides. A PowerPoint presentation is a collection of slides that can be used to create oral presentations.

This is the normal first slide of a Microsoft PowerPoint presentation.

Inserting a New Slide.

Home << New Slide

Select the Layout required, the layouts are pre-set but can be modified as desirable

Views

Here are four different views in PowerPoint:

Normal

Slide sorter

Notes page

Slide show

Each view is used for a different step in creating your PowerPoint presentation.

Normal View

Click on View choose Normal

This view is used when creating and designing your slides.

Selecting a Slide

To hand-pick a slide, click the slide in the slides panel (a thick borderline appears around the slide).

Note: This view can also be changed using the icons at the bottom of the page on the task bar.

Slide Sorter View

Click on View choose Slide Sorter

This view is good to use when establishing your slides. Use when you want to copy, delete, paste or move your slides.

Deleting a Slide

Select the slide that you want to delete and press the Delete key on the keyboard OR right click on the selected slide and select Delete Slide from the menu.

Copying a Slide

Select the slide you want to copy, right click on the selected slide and select Copy from the menu.

Pasting a Slide

Place your cursor where you want to paste the slide (e.g. amid 9 & 13) Ctrl + V

Moving a slide

After creating a PowerPoint presentation you may choose to adjust the order of your slides. Select the slide you wish to move (a border will appear around the selected slide), and drag the slide to where you want to reposition it and drop it into the position. The slide number sequence will automatically update.

Slide Show

Click on View choose Slide Show

It shows your presentation in full screen. It can also be used to check any animations, transitions or timing at the final stage of preparation for your presentation

Note: Press ESC key to return to normal view.

Notes Page

Click on View choose Notes Page

Note: You can add and view your notes for each slide.

Inserting a Graph

Select the slide you are going to put the chart on

Click on Insert choose Chart

Select the type of chart you want to use Click OK

An excel window will open, so that you can edit / enter the data in your chart

Note: If the table disappears, right click on your chart Click Edit Data and the table will appear again.

Note: To adjust or change your chart type, right click on your chart then Click on Change Chart Type

Inserting a Diagram in Microsoft PowerPoint

Select Insert Smart Art

Select a Diagram type Click OK

You can also click on the objects within the diagram to edit them.

Inserting a Sound

Choose the slide you are going to put the sound on

Click on Insert select Audio click choose Audio from File

Browse for your sound file then Insert.

When you click on the sound icon your sound will start playing automatically.

To transfer your sound icon out of the middle of your PowerPoint Click on the icon move it to where you want to place it.

To change the playback of your sound:

Click on the Playback tab Click the Start dropdown box then select Automatically, On Click or Play across slides

Note: If you chose automatically, your sound will play straight away.

If you chose On Click, you will need to click on the sound icon.

If you chose Play across slides, when you click on your sound icon your sound will continue to play across all slides.

Inserting a Video

Choose the slide you are going to insert a video into.

Insert choose Video then Video from File

Browse for your video Insert

To change the playback of your video:

Click on the Playback tab

Click on the Start dropdown box

Choose between Automatically or On Click

Automatically will play your movie clip straight away

On Click means you have to click on your movie clip to get it to play

Adding Action Buttons to your Presentation

By adding action buttons to your presentation you can tell a movie or sound to play or you could use an action button to navigate to another slide in your presentation.

Action Buttons

Click Insert choose Shapes then Action Buttons

Choosing a button

Once you have chosen your button you will notice the mouse pointer has changed to +

Move your mouse onto your slide and click and drag to make your button

The action button dialogue box will now show, this is to enable you to choose the settings you want for your button

Choose which tab you want to use; Mouse Click or Mouse Over

Choose which action you want and click OK.

A carefully studies of the above practical steps to work with Microsoft PowerPoint can make you an Microsoft PowerPoint presentation expert.

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